Data Retention Schedule for Spillard Safety Systems Limited

If you hold data not listed below which you consider data should be listed or if you become aware of any changes that may affect the periods listed below or if you have any other questions about this record retention schedule, please contact our Data Protection Officer

Financial records
Payroll records.Payroll records. Seven years after audit
Supplier contractsSeven years after contract terminated
Invoices7 years
Cancelled cheques7 years
Bank Deposit Slips7 years
Business expense documents7 years
Cheque register/books7 years
Credit card receipts3 years
Petty cash receipts/documents3 years
Employee Records
Disciplinary, grievance proceedings records, oral/verbal, written,
final warnings, appeals
As per legal requirement
Applications for jobs, interview notes, CV’s
Where candidate unsuccessful
Where candidate successful

Delete Immediately
Duration of employment
Payroll input forms, wages/salary records, overtime/bonus payments, payroll sheets, copes7 years
Bank Details- currentDuration of employment
Payroll/wagesDuration of employment
Job history including staff personal records, contracts, terms and conditions, service dates, pay and pension history, resignation/termination lettersAs per legal requirements
Employee address detailsDuration of employment
Expenses clamsAs per legal requirements
Annual Leave recordsDuration of employment
Accident Books, Accident Reports and correspondenceAs per legal requirements
Certificates and self certificates unrelated to workplace injury; statutory sick pay formsAs per legal requirements
Pregnancy/Childbirth certificationAs per legal requirements
Parental LeaveDuration of employment
Maternity pay records and calculationsAs per legal requirements
Redundancy details, payment calculations, refunds, notificationsAs per legal requirements
Training and development recordsAs per legal requirements
Where images are being recorded for crime prevention, a police matter or other incident6 years
Recorded images and footage in all other casesNo longer than 90 Days
Connect on Linkedin Spillard Live FORS Products DVS Products Next Steps

Next step

Please complete this form and a member of our safety team will be in touch to arrange the next steps.

    4 simple steps to a safer work vehicle


    Book your vehicle blind spot survey


    We provide a report and recommend a solution


    We supply and fit


    We maintain and monitor